Job Description

Job Description

Job Description

About us:

Welcome to Signeekwave: Where Vision Meets Reality

At Signeekwave , we believe that architecture has the power to shape our world, ignite emotions, and inspire awe. We are an innovative and forward-thinking architecture firm committed to creating exceptional spaces that blend functionality, aesthetics, and sustainability. With a team of talented architects, designers, and engineers, we strive to push the boundaries of architectural design and create transformative experiences for our clients.

About job:

As an Entry Level Personal Assistant at Signeek Wave, you will provide administrative support to senior management, ensuring efficient operations and helping to facilitate their daily activities. This role involves a variety of tasks, including scheduling meetings, managing correspondence, and handling confidential information.

Salary Range: $16.50 - $25.00 per hour

Job: Full time

Location: Philadelphia, PA

Responsibilities:

• Assist senior management with daily administrative duties and complete a broad variety of administrative tasks
• Manage an active calendar of appointments; complete expense reports; compose and prepare correspondence
• Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings
• Screen incoming calls, handle phone inquiries, and direct calls to the appropriate parties promptly and efficiently
• Coordinate logistics for high-level meetings both internally and externally
• Manage and organize office operations and procedures, such as filing system management, ordering supplies, and other clerical duties
• Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings
• Conduct research and prepare presentations or reports as assigned
• Handle sensitive information with the highest degree of integrity and confidentiality

• High school diploma or equivalent; Associate’s or Bachelor’s degree is a plus
• Proven experience as a Personal Assistant, Administrative Assistant, or similar role
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to multitask
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• High level of discretion and professionalism

Bonus Points:

• Competitive salary
• Health insurance (medical, dental, vision)
• Retirement plan
• Paid time off (vacation, sick leave, holidays)
• Professional development opportunities
• Employee wellness programs

Let’s create your dream career and make an impact together! Apply today.

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