Job Description

Job Description

Job Description

Listing Coordinator – Keller Williams Team | Cindy Fox Miller & Associates

Are you the kind of person who finds satisfaction in keeping things running smoothly, even when priorities shift? Do you take pride in getting the details right and helping people feel supported along the way?

Join Cindy Fox Miller & Associates , one of Keller Williams’ top-producing real estate teams in Upstate South Carolina. We’re looking for a Listing Coordinator who thrives in a dynamic, relationship-driven environment and enjoys managing the moving parts that bring each home to market.

Your work will play a vital role in helping families move forward and ensuring every listing reflects the quality and care clients expect from our brand.

In this role, you’ll prepare and organize listing documentation, coordinate vendors, manage MLS input, and communicate with clients and agents to keep listings on track from start to finish. Every home is unique, and your ability to stay organized, adaptable, and client-focused helps ensure each one is presented at its best.

The ideal candidate is dependable, professional, and service-minded, with strong real estate knowledge and genuine care for people. You anticipate needs, follow through on commitments, and value being part of a team built on trust and collaboration.

At Cindy Fox Miller & Associates, we believe in high standards, teamwork, and meaningful work that makes a difference for clients and our community. You’ll work directly in our Powdersville office in a supportive, growth-minded environment where your strengths are recognized and your contributions truly matter.

What You’ll Gain

• A collaborative, people-first team culture where your contributions are recognized and appreciated
• Strong on-site support from an experienced operations team and leadership that values accountability and teamwork
• Opportunities for professional growth and long-term advancement within a trusted, high-performing real estate brand
• Competitive base salary with growth potential based on contribution and responsibility
• Paid holidays
• 401(k) with employer match

If you’re looking for a place where your attention to detail, adaptability, and professionalism can shine, apply today and grow with us.

Compensation- $45,000–$55,000 per year, based on experience, plus bonuses and team-based incentives.

$45,000 - $55,000 yearly DOE plus bonuses

• Prepare and review all listing paperwork, disclosures, and property information for accuracy and compliance.
• Create and organize pre-listing materials including CMA data, listing folders, and presentation packets for agents.
• Coordinate staging, photography, and vendor appointments to ensure homes are market-ready on schedule.
• Input and maintain listing data in the MLS, Brivity, and other company systems with complete accuracy.
• Verify that property descriptions, pricing, and features are correct before listings go live.
• Serve as the main point of contact for sellers, providing clear updates and support throughout the listing process.
• Communicate with agents, clients, and vendors to confirm appointments, relay feedback, and anticipate needs.
• Track listing milestones, showings, and feedback to support pricing discussions and performance decisions.
• Ensure all signed documents, contracts, and updates are uploaded and organized in Dotloop and internal databases.
• Prepare weekly or monthly reports on listing activity, market updates, and property performance for the team.
• Coordinate delivery and removal of signs, lockboxes, and keys as needed.
• Identify opportunities to improve listing systems and workflows to enhance efficiency and client experience.
• Provide backup support to the administrative team as needed, maintaining a collaborative and flexible team environment.

• Minimum 2 years of real estate experience (administrative, licensed assistant, or coordination role preferred)
• Real estate license preferred but not required ; willingness to obtain a license is a plus
• Working knowledge of real estate forms, contracts, and MLS systems
• Proficient with CRM platforms (Brivity, Dotloop, Command, or similar) and Google Workspace (Docs, Sheets, Drive)
• Highly organized and dependable , with strong attention to detail and accuracy
• Excellent written and verbal communication skills ; able to communicate clearly and professionally with clients and team members
• Comfortable managing shifting priorities while maintaining poise, focus, and follow-through
• Able to anticipate needs, solve problems quickly , and work effectively both independently and as part of a team
• Service-minded and collaborative , with a desire to build a long-term career within a respected, client-focused real estate team.

At Cindy Fox Miller & Associates, people come first. We’re a trusted Keller Williams real estate team built on relationships, collaboration, and excellence in everything we do for clients and our community.

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