Job Description

Senior Office Manager at AMERICAN SYSTEMS summary:

The Senior Office Manager supports senior Navy executives at the Pentagon by overseeing daily office operations, managing staff, and coordinating complex schedules and events. They ensure compliance with Department of Defense policies, handle sensitive correspondence, and maintain a secure and efficient work environment. Additionally, they supervise junior staff, manage executive logistics, and facilitate communication between stakeholders.

Overview
AMERICAN SYSTEMS is an employee-owned federal government contractor supporting national priority programs through our strategic solutions in the areas of Information Technology, Test & Evaluation, Program Mission Support, Engineering & Analysis, and Training.
Responsibilities
Senior Office Manager support senior Navy executives and leadership at the Pentagon.

• Oversee daily senior office operations, manage office supplies and equipment, coordinate maintenance services, and ensure a safe and productive work environment
• Schedule, setup, and operate VTC equipment.
• Assist with the development, implementation, and update of written SOPs that define how office functions, processes, and procedures are to be conducted.
• Supervise and mentor junior administrative staff, delegate tasks, and conduct performance reviews to ensure team efficiency.
• Manage executive calendars, coordinate travel and logistics, handle sensitive correspondence, and prepare presentations and reports.
• Coordinate complex schedules and events, facilitate office transitions, and track project timelines and deliverables.
• Ensure compliance with DoD policies, procedures, and security protocols, including managing access control and handling confidential information.
• Serve as a key point of contact for internal and external stakeholders, facilitate communication between departments and with various DoD agencies, and resolve complex inquiries.

Qualifications

• Bachelor's degree and 10-12 years of related work experience -or- Master's degree and 8-10 years of related work experience
• 4+ years in a supervisory capacity
• Active TS/SCI clearance
• U.S. Citizenship Required for the purposes of obtaining/holding a U.S. security clearance.

Pay Transparency Statement
AMERICAN SYSTEMS is committed to pay transparency for our applicants and employee-owners. The salary range for this position is USD $107,800.00/Yr. - USD $180,100.00/Yr. Actual compensation will be determined based on several factors permitted by law. AMERICAN SYSTEMS provides for the welfare of its employees and their dependents through a comprehensive benefits program by offering healthcare benefits, paid leave, retirement plans, insurance programs, and education and training assistance.
EEO Statement
EEO Race/Sex/Disability Status/Veteran Status

Keywords:

office management, executive support, government contractor, schedule coordination, staff supervision, DoD compliance, security clearance, travel logistics, correspondence management, performance reviews

Job Tags

Full time, For contractors, Work experience placement, Work at office,

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